MEETING OF PRESIDENT’S CABINET

Tuesday, November 30, 2010 – 2:00 p.m. to 3:30 p.m.

Southeastern Community College West Burlington Board Room

Video Conference with Keokuk Campus

 

Present:  Barb Altheide, Becky Rump, Beverly Simone, Bill Meck, Chris Sedlack, Dana Chrisman, Jan Wolbers, Jeff Ebbing, Joan Williams, Kim Tracy, Mary Saxton, Michelle Foster, Sherry Zeller, Recording Secretary Debbie Smith.  Absent:  Chuck Chrisman, Debbie Dowell, Lori Henderson, Phil Thomas.    

 

I.                   Approval of Agenda:

Joan Williams moved to approve the agenda.  Mary Saxton seconded the motion and it passed with all members present recorded as voting aye.

II.                Review of Administrative Guidelines – Michelle Foster:

Michelle Foster proposed that Administrative Guidelines 901, 904, 905, 906, 907, 908, 910, 911, 912, 913, 915, 917, 918, 921, 925, 926, 927, and 934 be deleted.  The information in these guidelines is already located in other places, such as a Human Resources Procedures handbook, an Employee Handbook, the bargaining agreements, and the Iowa Code.  Bill Meck moved to delete Administrative Guidelines 901, 904, 905, 906, 907, 908, 910, 911, 912, 913, 915, 917, 918, 921, 925, 926, 927 and 934.  Sherry Zeller seconded the motion and it passed with all members present recorded as voting aye.

Michelle Foster presented proposed revisions to two Administrative Guidelines on tuition reimbursement; one for employees and one for dependents.  There is a proposed change of the deadline of 30 days after conclusion of the class or the term for submitting employee and dependent reimbursement requests.  For employees, the maximum reimbursement is increased from $500 to $1,000 for classes outside of SCC.  After discussion, Chris Sedlack moved to approve the two revised Administrative Guidelines on tuition reimbursement as proposed.  Kim Tracy seconded the motion and it passed with all members present recorded as voting aye.

Michelle Foster presented a proposed new Administrative Guideline titled Equal Employment Opportunity/Affirmative Action.  This guideline comes from a previous Board Policy.  Sherry Zeller moved to approve a new Equal Employment Opportunity/Affirmative Action Administrative Guideline.  Bill Meck seconded the motion and it passed with all members present recorded as voting aye.

Michelle Foster will have 2-3 more guidelines to bring to the Cabinet.  Bill Meck will have 6-8 more.

III.             Review of Administrative Guidelines – Joan Williams:

Joan Williams presented Administrative Guideline #306, Guidelines for Meeting the Provisions of FERPA (Family Educational Rights and Privacy Act) with proposed revisions.  The proposed changes are due to updating information to current standards and to clean up some redundant language.  Federal regulators have advised that all college employees should be referred to as “school officials”.  The determination of whether or not an individual has a legitimate educational interest in seeing a student record is determined by the Registrar.  After discussion, Bill Meck moved to approve Administrative Guideline #306 as proposed.  Sherry Zeller seconded the motion and it passed with all members present recorded as voting aye.  This completes Administrative Guideline updates under Joan’s supervision.

IV.             Round Table and/or Speed of Trust Departmental Activities Discussion:

Mary Saxton:  Mary thanked the Information Technology Department for their quick response to the request that Administrative Guidelines have titles and links on the intranet.

Mary reported that contracts for Tina Young (Interim Coordinator for Emergency Response Programs) and Lisa Ryce (Interim Coordinator for Health Careers Continuing Education)  have been extended to June.  These two positions, in addition to Mary Saxton’s interim position as Dean of Health and Natural Sciences, will be advertised in the spring.

There will be a Vespers ceremony for the evening/weekend nursing program on December 18th in the gymnasium.

Michelle Foster:  The Professional Development Day Committees (Faculty committee and All Staff committee) met on November 19th to discuss the all staff in-service Professional Development Day to be held Monday, January 10th.  They are in the process of securing Dr. John Quincy Adams to speak about diversity.

Michelle asked for thoughts on having an employee potluck for the holidays.  Barb Altheide indicated that Keokuk is having an employee holiday meal on December 16th.  After discussion, it was decided that West Burlington would have a holiday potluck on December 15th.  Becky Rump will assist with invitations and entertainment arrangements.

Bill Meck:  Bill reported that because of the delay with the audit this year, the audit report will go to the Board of Trustees in January rather than December.

A contract is secured with Myers Construction for the Building 200 addition for the Graphics Communications and Animation programs.  Work will begin soon.  There is some concrete work being done at the Keokuk campus for sidewalks and drainage.  The punch list for the Regional Emergency Response Training Center in Ft. Madison is completed.  Bill is working with Tina Young and the Ft. Madison Fire Chief regarding the use and scheduling of the facility.

Negotiations are beginning with an exchange of proposals in the next three weeks.

In regard to college closings, a phone tree for employees will no longer be used.  Notification will be sent via text and voice mails using the mass messaging system.  Announcements will still be made on the radio stations.  The information will be posted on our website, and the switchboard will have an appropriate message recorded.

Becky Rump:  The Free Tenors scholarship fundraiser event netted $1,600 with approximately 85 people in attendance.  The college bus was used to transport people from the West Burlington area to Keokuk.  This was a good option and will be continued for other events.  A video of the performance is available on SCC’s podcast server and our YouTube.edu channel.

The first meeting of the Institutional Review Board (IRB) was today.  Mary Ellen Ellyson registered SCC as a federal agency.

Art continues to be received to be placed around the campuses.  Art description plates are being added to the art.

Dr. Ed Stone, our first Distinguished Alumni recipient, is creating a continuation scholarship with a $30,000 endowment.  The first award will be available in spring 2012.  SCC will manage the money and the earnings will provide a scholarship to a student meeting the requirements.

Beverly Simone:  There is a group of Presidents pushing for a new distribution formula.  Others feel they should be working more on the funding formula to get more money rather than how it is split among the colleges.  SCC has had difficulty getting Career and Technical Programs in place because we haven’t had the funding for them.  We have had a decline in our career and technical programs due to factors such as losing the Cosmetology programs, and the reclassification of high school credit and other courses as Arts & Science instead of Career Ed by recommendation of the Department of Education.  There are three counties in our district that still have the highest unemployment in the state.  The Presidents will also be in transition with the new governor.

Dr. Simone expressed thanks for all who have attended the Strategic Plan meetings or participated in the survey.  There are still some more meetings to be held with constituents.  The Strategic Plan should be finalized in the spring.

Dr. Simone stated that Chuck Chrisman recommends reviewing the Key Performance Indicators (KPI’s) on an annual basis starting this April.

Dr. Simone indicated Phil Thomas will be sending an e-mail to staff soon regarding the dean positions.

Jan Wolbers:  To date, eight Strategic Plan focus group meetings have been held and two more are scheduled.

SCC is in receipt of $2,500 from the Witte Foundation.  This has been an annual gift for the last three years and helps support the M-Power-U group on their trip to Des Moines.  Jan has been working with Deb Dowell on a grant and with Teresa Garcia on a Talent Search grant.

Dana Chrisman:  Financial Aid staff members will be attending training for new regulations and Registrar staff will be reviewing the process for transfer credits and transcripts.  Other staff members are meeting to review all data security issues.

At this point, two hundred fourteen graduation requests have been received for December.  The Admissions department has been busy with students coming in to register.  They are also getting out to GED sites where they and Melissa Derr are working to provide services to the GED students. 

Enrollment Services had a presentation from a Phi Theta Kappa VP on Fish, a resource to help identify their transfer school and with scholarship and financial aid money.  It is a great tool for transfer students.  SCC is on a list to be able to use it.

Jeff Ebbing:  The new Viewbook is ready for use when visiting high schools.  The 2011 SCC desk top calendar is at the printer.  They will be mailed out soon.

V.                SII Process (Strengths, Improvements, Insights):

Dr. Simone asked for any strengths, improvements, or insights from today’s meeting.  Cabinet members felt the holiday party still needed to be held, that we need to socialize, and that the campuses should come together more often.

VI.             Development of Agenda for Next Meeting:

Agenda items for the next meeting include two CPI report-outs from John Larson’s classes, Administrative Guidelines, and the schedule for next semester’s Cabinet meetings.  Additional agenda items for the next meeting can be sent to Sherry Zeller.

VII.          Next Meeting:

The next Cabinet meeting is December 14, 2010 from 2:00 p.m. to 3:30 p.m. 

VI.       Adjournment:

There being no further business, the meeting was adjourned.